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**Effort Management** | **Effort Management** | ||
- | * Unordered List ItemIt is PI's responsibility to determine necessary personnel efforts during a proposal development based on the actual amount of time needed to complete the project. | + | * It is PI's responsibility to determine necessary personnel efforts during a proposal development based on the actual amount of time needed to complete the project. |
* At the time of the award, PI and grant manager will review the budget, terms and conditions to finalize personnel and their efforts necessary for the project. | * At the time of the award, PI and grant manager will review the budget, terms and conditions to finalize personnel and their efforts necessary for the project. | ||
* During quarterly grant projection reviews, PI and grant manager will review personnel efforts and make adjustments as needed. | * During quarterly grant projection reviews, PI and grant manager will review personnel efforts and make adjustments as needed. | ||
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**Effort Changes** | **Effort Changes** | ||
- | * PI should consult with a grant manager prior to making changes in effort. | + | * PI should consult with a grant manager prior to making changes in his/her effort. |
* Grant manager will evaluate if sponsor's prior approval is needed before effort change. | * Grant manager will evaluate if sponsor's prior approval is needed before effort change. | ||
+ | * If faculty member wants to make effort change on the grant owned by another department, he/she should notify BIAC grant manager about the change. | ||
+ | * Grant manager will process cost distribution (payroll) changes. | ||
**Capital Equipment Purchases on Sponsored Projects** | **Capital Equipment Purchases on Sponsored Projects** | ||
- | * Unordered List ItemPI should budget capital equipment ($5,000 or greater) during the proposal development stage. | + | * Capital equipment ($5,000 or greater) purchases should be planned and budgeted during the proposal development stage. |
- | * Equipment purchases should be managed through BIAC's Business Office to ensure that a proper authorization for purchase and necessary documentations are completed. | + | * After the grant is awarded, equipment purchases should be managed through BIAC's Business Office to ensure that a proper authorization for purchase and necessary documentations are completed. |
* Grant manager will communicate to PI about steps needed prior to equipment purchase per [[https://finance.duke.edu/accounting/gap/m200-100|Duke GAP 200.100, Capital Equipment Purchases on Sponsored Projects.]] | * Grant manager will communicate to PI about steps needed prior to equipment purchase per [[https://finance.duke.edu/accounting/gap/m200-100|Duke GAP 200.100, Capital Equipment Purchases on Sponsored Projects.]] | ||
- | **Annual Research Performance Progress Report (RPPR)** | + | **Annual Research Performance Progress Report (RPPR) for NIH grants** |
- | * Unordered List ItemGrant Manager will initiate RPPR via [[https://public.era.nih.gov/commons/public/login.do?TARGET=https%3A%2F%2Fpublic.era.nih.gov%2Fcommons%2FcommonsInit.do|eRA Commons]] no later than 45 days prior to sponsor's due date. | + | * Grant Manager will initiate RPPR via [[https://public.era.nih.gov/commons/public/login.do?TARGET=https%3A%2F%2Fpublic.era.nih.gov%2Fcommons%2FcommonsInit.do|eRA Commons]] no later than 45 days prior to sponsor's due date. |
* Grant manager will notify PI about RPPR requirements and timeline for completion. | * Grant manager will notify PI about RPPR requirements and timeline for completion. | ||
- | * Upon completion of RPPR, PI will route it to BIAC's Business Manager for a departmental approval. | + | * Upon completion of RPPR, PI will route it to BIAC's Business Manager for a departmental approval. [[https://medschool.duke.edu/research/research-support-offices/office-research-administration/award-management/rppr|Duke ORA's Guidance on RPPR]][[https://grants.nih.gov/grants/rppr/index.htm|NIH RPPR Guide]] |
- | [[https://medschool.duke.edu/research/research-support-offices/office-research-administration/award-management/rppr|Duke ORA's Guidance on RPPR]] | + | |
- | [[https://grants.nih.gov/grants/rppr/index.htm|NIH RPPR Guide]] | + | |
**No Cost Extensions (NCE)** | **No Cost Extensions (NCE)** | ||
- | * Unordered List ItemDuring quarterly meetings with PI, grant manager will discuss NCE potential plans for projects with upcoming end dates. | + | * During quarterly meetings with PI, grant manager will discuss NCE potential plans for projects with upcoming end dates. |
* Grant manager will communicate to PI about institutional and sponsor requirements for NCE 45 days prior to sponsor due date. | * Grant manager will communicate to PI about institutional and sponsor requirements for NCE 45 days prior to sponsor due date. | ||
* NCE request preparation will be done in accordance with [[https://medschool.duke.edu/research/research-support-offices/office-research-administration/pre-award-grants-administration/nih-resources|Duke ORA]] and sponsor guideline. NIH NCE requests will be managed in accordance with [[https://sharepoint-2013.oit.duke.edu/sites/nihinfo/_layouts/15/start.aspx#/SitePages/NIH%20NCE%20Request%20Process.aspx|Duke's NIH NCE Request Process policy.]] | * NCE request preparation will be done in accordance with [[https://medschool.duke.edu/research/research-support-offices/office-research-administration/pre-award-grants-administration/nih-resources|Duke ORA]] and sponsor guideline. NIH NCE requests will be managed in accordance with [[https://sharepoint-2013.oit.duke.edu/sites/nihinfo/_layouts/15/start.aspx#/SitePages/NIH%20NCE%20Request%20Process.aspx|Duke's NIH NCE Request Process policy.]] |