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biac:grants [2019/11/14 20:45]
em123 		biac:grants [2023/02/23 18:43] (current)
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 **Effort Management** **Effort Management**
  
-  * Unordered List ItemIt is PI's responsibility to determine necessary personnel efforts during a proposal development based on the actual amount of time needed to complete the project. +  * It is PI's responsibility to determine necessary personnel efforts during a proposal development based on the actual amount of time needed to complete the project. 
   * At the time of the award, PI and grant manager will review the budget, terms and conditions to finalize personnel and their efforts necessary for the project.    * At the time of the award, PI and grant manager will review the budget, terms and conditions to finalize personnel and their efforts necessary for the project. 
   * During quarterly grant projection reviews, PI and grant manager will review personnel efforts and make adjustments as needed.    * During quarterly grant projection reviews, PI and grant manager will review personnel efforts and make adjustments as needed. 
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 **Effort Changes** **Effort Changes**
-  * PI should consult with a grant manager prior to making changes in effort. +  * PI should consult with a grant manager prior to making changes in his/her effort. 
   * Grant manager will evaluate if sponsor's prior approval is needed before effort change.   * Grant manager will evaluate if sponsor's prior approval is needed before effort change.
 +  * If faculty member wants to make effort change on the grant owned by another department, he/she should notify BIAC grant manager about the change.
 +  * Grant manager will process cost distribution (payroll) changes.
  
 **Capital Equipment Purchases on Sponsored Projects** **Capital Equipment Purchases on Sponsored Projects**
  
-  * Unordered List ItemPI should budget capital equipment ($5,000 or greater) during the proposal development stage.  +  * Capital equipment ($5,000 or greater) purchases should be planned and budgeted during the proposal development stage.  
-  * Equipment purchases should be managed through BIAC's Business Office to ensure that a proper authorization for purchase and necessary documentations are completed. +  * After the grant is awarded, equipment purchases should be managed through BIAC's Business Office to ensure that a proper authorization for purchase and necessary documentations are completed.   
   * Grant manager will communicate to PI about steps needed prior to equipment purchase per [[https://finance.duke.edu/accounting/gap/m200-100|Duke GAP 200.100, Capital Equipment Purchases on Sponsored Projects.]]   * Grant manager will communicate to PI about steps needed prior to equipment purchase per [[https://finance.duke.edu/accounting/gap/m200-100|Duke GAP 200.100, Capital Equipment Purchases on Sponsored Projects.]]
  
-**Annual Research Performance Progress Report (RPPR)**+**Annual Research Performance Progress Report (RPPR) for NIH grants**
  
-  * Unordered List ItemGrant Manager will initiate RPPR via [[https://public.era.nih.gov/commons/public/login.do?TARGET=https%3A%2F%2Fpublic.era.nih.gov%2Fcommons%2FcommonsInit.do|eRA Commons]] no later than 45 days prior to sponsor's due date. +  * Grant Manager will initiate RPPR via [[https://public.era.nih.gov/commons/public/login.do?TARGET=https%3A%2F%2Fpublic.era.nih.gov%2Fcommons%2FcommonsInit.do|eRA Commons]] no later than 45 days prior to sponsor's due date. 
   * Grant manager will notify PI about RPPR requirements and timeline for completion.    * Grant manager will notify PI about RPPR requirements and timeline for completion. 
-  * Upon completion of RPPR, PI will route it to BIAC's Business Manager for a departmental approval. +  * Upon completion of RPPR, PI will route it to BIAC's Business Manager for a departmental approval. [[https://medschool.duke.edu/research/research-support-offices/office-research-administration/award-management/rppr|Duke ORA's Guidance on RPPR]][[https://grants.nih.gov/grants/rppr/index.htm|NIH RPPR Guide]]
-[[https://medschool.duke.edu/research/research-support-offices/office-research-administration/award-management/rppr|Duke ORA's Guidance on RPPR]] +
-[[https://grants.nih.gov/grants/rppr/index.htm|NIH RPPR Guide]]+
  
 **No Cost Extensions (NCE)** **No Cost Extensions (NCE)**
  
-  * Unordered List ItemDuring quarterly meetings with PI, grant manager will discuss NCE potential plans for projects with upcoming end dates. +  * During quarterly meetings with PI, grant manager will discuss NCE potential plans for projects with upcoming end dates. 
   * Grant manager will communicate to PI about institutional and sponsor requirements for NCE 45 days prior to sponsor due date.    * Grant manager will communicate to PI about institutional and sponsor requirements for NCE 45 days prior to sponsor due date. 
   * NCE request preparation will be done in accordance with [[https://medschool.duke.edu/research/research-support-offices/office-research-administration/pre-award-grants-administration/nih-resources|Duke ORA]] and sponsor guideline. NIH NCE requests will be managed in accordance with [[https://sharepoint-2013.oit.duke.edu/sites/nihinfo/_layouts/15/start.aspx#/SitePages/NIH%20NCE%20Request%20Process.aspx|Duke's NIH NCE Request Process policy.]]   * NCE request preparation will be done in accordance with [[https://medschool.duke.edu/research/research-support-offices/office-research-administration/pre-award-grants-administration/nih-resources|Duke ORA]] and sponsor guideline. NIH NCE requests will be managed in accordance with [[https://sharepoint-2013.oit.duke.edu/sites/nihinfo/_layouts/15/start.aspx#/SitePages/NIH%20NCE%20Request%20Process.aspx|Duke's NIH NCE Request Process policy.]]
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   * If PI intends to request a carryover, grant manager will provide information about an amount available to carry over upon closeout of WBSE.    * If PI intends to request a carryover, grant manager will provide information about an amount available to carry over upon closeout of WBSE. 
   * If needed, grant manager can provide a financial report showing budget vs actual which can be helpful in preparation of explanation for unobligated balance.   * If needed, grant manager can provide a financial report showing budget vs actual which can be helpful in preparation of explanation for unobligated balance.
-  * Grant manager will communicate to PI about institutional requirements for a carryover request described in [[https://sharepoint-2013.oit.duke.edu/sites/nihinfo/_layouts/15/start.aspx#/SitePages/NIH%20Carryover%20Request%20Process.aspx|Duke's NIH Carryover Request Process.]] Grant manager will assist PI with a budget development and completion of necessary documents. +  * Grant manager will communicate to PI about institutional requirements for a carryover request described in [[https://sharepoint-2013.oit.duke.edu/sites/nihinfo/_layouts/15/start.aspx#/SitePages/NIH%20Carryover%20Request%20Process.aspx|Duke's NIH Carryover Request Process.]]  
 +  * Grant manager will assist PI with a budget development and completion of necessary documents. 
   * PI is solely responsible to provide a scientific justification for a carryover request.   * PI is solely responsible to provide a scientific justification for a carryover request.
  
biac/grants.1573764303.txt.gz · Last modified: 2019/11/14 20:45 by em123

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