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===== BIAC Employee Travel Policy ===== | ===== BIAC Employee Travel Policy ===== | ||
- | == Instructions on how to submit BIAC travel expenses online through Duke@Work == | + | |
+ | {{ : | ||
+ | |||
+ | ** As a reminder, please keep ALL receipts (personal cards and corporate Pcards) reimbursable for travel expenses.** | ||
+ | |||
+ | ==== Instructions on how to submit BIAC travel expenses online through Duke@Work | ||
- Log into [[https:// | - Log into [[https:// | ||
- Click on "My Trips and Expenses" | - Click on "My Trips and Expenses" | ||
- | - Select | + | - Click on " |
- Select a Schema (i.e. Domestic Trip, International Trip, etc.) and click " | - Select a Schema (i.e. Domestic Trip, International Trip, etc.) and click " | ||
+ | - Begin by entering the start date/time (day and departure time of your departing flight or day/time you drive to your destination) and your end date/time (day and arrival time of your return flight or date/time you drove back) | ||
+ | - Select the Trip Country, Destination/ | ||
+ | - **NOTE** - you must change the "Cost Assignment" | ||
+ | - Continue to the next page by clicking "Enter Receipts" | ||
+ | - One the next page, begin by clicking "New Entry" | ||
+ | - Starting with the 3rd column from the left, under " | ||
+ | - **NOTE** - If it was prepaid using a credit card that has already been reimbursed or a Pcard, please select from the options labeled " | ||
+ | - For any travel reimbursement, | ||
+ | - For lodging - you must break up the cost to be per-night and enter each night as a separate lodging receipt, with a corresponding date. | ||
+ | - For meals - indicate each individual meal by date as a separate receipt. | ||
+ | - For transportation - indicate the date of the receipt and what type of transportation it was. | ||
+ | - Once you've entered all of your receipts and pre-paid purchases related to the travel, click the " | ||
+ | - Click "Save Draft." | ||
+ | - Click " | ||
+ | - This takes you back to the Create Expense Report page, where you will click on "My Trips and Expenses" | ||
+ | - Select the report you just created from the list and click " | ||
+ | - Click on " | ||
+ | - Arrange all your receipts in chronological order and tape 1 receipt to the front of each page. **The tape will eat away at the ink on the receipt, so be careful not to cover any words on the receipt with tape.** | ||
+ | - Scan all of the receipts and save as a .pdf document. | ||
+ | - Once saved, click on " | ||
+ | - Click " | ||
+ | - Click "Enter Receipts" | ||
+ | - Click " | ||
+ | - If everything looks correct, select "Save and Send for Approval" | ||
+ | - At the bottom, click "Save and Send for Approval" | ||
== Helpful Resources == | == Helpful Resources == | ||
- | * Common Mistakes on BIAC travel reimbursement forms ________ | ||
* Duke Travel Policies | * Duke Travel Policies | ||
* [[http:// | * [[http:// | ||
* [[http:// | * [[http:// | ||
* [[http:// | * [[http:// |