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biac:travelpolicy [2013/06/20 17:52]
km182 		biac:travelpolicy [2023/11/20 18:30] (current)
jel76 removed old document
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 ===== BIAC Employee Travel Policy ===== ===== BIAC Employee Travel Policy =====
  
-==Link to BIAC Travel Policy doc==+{{ :biac:biac_travel_guidelines_20230425.pdf |BIAC Travel Policy}}
  
-==BIAC Travel Summary Form== +** As a reminder, please keep ALL receipts (personal cards and corporate Pcards) reimbursable for travel expenses.**  
-  * You may find this form helpful to organize your receipts and expenses from traveling \\ {{:biac:biac_travel_summary_form.xls|BIAC Travel Summary Form}} +
-  * As a reminder, please keep ALL receipts (personal cards and corporate Pcards) reimbursable for travel expenses.  +
  
-== Instructions on how to submit BIAC travel expenses online through Duke@Work ==+==== Instructions on how to submit BIAC travel expenses online through Duke@Work ====
   - Log into [[https://shib.oit.duke.edu/idp/AuthnEngine|Duke@Work]] using your NetID and password   - Log into [[https://shib.oit.duke.edu/idp/AuthnEngine|Duke@Work]] using your NetID and password
   - Click on "My Trips and Expenses"   - Click on "My Trips and Expenses"
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   - Continue to the next page by clicking "Enter Receipts"   - Continue to the next page by clicking "Enter Receipts"
     - One the next page, begin by clicking "New Entry"     - One the next page, begin by clicking "New Entry"
-    - Select what type of expense it was (air fare, lodging, breakfast, lunch, dinner, taxi etc.).  +    - Starting with the 3rd column from the left, under "Expense Type," select what type of expense it was (air fare, lodging, breakfast, lunch, dinner, taxi etc.).  
       - **NOTE** - If it was prepaid using a credit card that has already been reimbursed or a Pcard, please select from the options labeled "PPD-(example)."       - **NOTE** - If it was prepaid using a credit card that has already been reimbursed or a Pcard, please select from the options labeled "PPD-(example)."
       - For any travel reimbursement, you must list the receipts for your AIR FARE and LODGING to validate your trip.  If you paid for your airfare or lodging using a Pcard, but are requesting a reimbursement for cash/personal credit card expenses, you must still list the air fare/lodging as "PPD-air fare" or "PPD-lodging".         - For any travel reimbursement, you must list the receipts for your AIR FARE and LODGING to validate your trip.  If you paid for your airfare or lodging using a Pcard, but are requesting a reimbursement for cash/personal credit card expenses, you must still list the air fare/lodging as "PPD-air fare" or "PPD-lodging".  
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       - Select the report you just created from the list and click "Change".       - Select the report you just created from the list and click "Change".
       - Click on "Attachments" which should have a 0 next to it indicating that no receipts have been attached.       - Click on "Attachments" which should have a 0 next to it indicating that no receipts have been attached.
-      - Arrange all your receipts in chronological order and tape 1 receipt to the front of each page.  **The tape will eat away at the ink on the receipt, so be careful not to cover any words on the receipt with tape.**  Scan the receipts and save as a .pdf document.PDF.pdf document you just created and click "Open," then click "Upload" to attach the receipts PDF to your reimbursement form.+      - Arrange all your receipts in chronological order and tape 1 receipt to the front of each page.  **The tape will eat away at the ink on the receipt, so be careful not to cover any words on the receipt with tape.**   
 +        - Scan all of the receipts and save as a .pdf document.   
 +        - Once saved, click on "Attachments" to find the document you just created.   
 +        - Click "Open," then click "Upload" to attach the receipts .pdf to your reimbursement form.
   - Click "Enter Receipts".   - Click "Enter Receipts".
   - Click "Review".   - Click "Review".
biac/travelpolicy.1371750758.txt.gz · Last modified: 2014/08/04 16:03 (external edit)

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