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biac:travelpolicy
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BIAC Employee Travel Policy
Instructions on how to submit BIAC travel expenses online through Duke@Work
- Log into Duke@Work using your NetID and password
- Click on “My Trips and Expenses”
- Click on “Create New Expense Report”
- Select a Schema (i.e. Domestic Trip, International Trip, etc.) and click “Start”
- Begin by entering the start date/time (day and departure time of your departing flight or day/time you drive to your destination) and your end date/time (day and arrival time of your return flight or date/time you drove back)
- Select the Trip Country, Destination/Purpose (i.e. conference, business meeting, etc.), and complete the Additional Information as necessary.
- NOTE - you must change the “Cost Assignment” to reflect the code(s) you wish to charge your trip to. If you are not sure where to charge it or if it is allowable, please discuss with your PI and/or grants manager.
- Continue to the next page by clicking “Enter Receipts”
- One the next page, begin by clicking “New Entry”
- Select what type of expense it was (air fare, lodging, breakfast, lunch, dinner, taxi etc.).
- NOTE - If it was prepaid using a credit card that has already been reimbursed or a Pcard, please select from the options labeled “PPD-(example).”
- For any travel reimbursement, you must list the receipts for your AIR FARE and LODGING to validate your trip. If you paid for your airfare or lodging using a Pcard, but are requesting a reimbursement for cash/personal credit card expenses, you must still list the air fare/lodging as “PPD-air fare” or “PPD-lodging”.
- For lodging - you must break up the cost to be per-night and enter each night as a separate lodging receipt, with a corresponding date.
- For meals - indicate each individual meal by date as a separate receipt.
Helpful Resources
- Common Mistakes on BIAC travel reimbursement forms
- Duke Travel Policies
biac/travelpolicy.1368807537.txt.gz · Last modified: 2014/08/04 16:03 (external edit)
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