First steps to begin recruitment

• All studies using BIAC Subjects must be linked to the subject recruitment IRB. If you are unsure of whether your study is linked or not please contact the BIAC subject coordinators (volunteer@biac.duke.edu).

• If your study is not linked, amendments will need to be submitted for BOTH IRB's adding the protocols. Once BOTH amendments have been approved recruitment can begin.

• Before we can begin recruitment we will need information on your study, subject requirements, scheduling restrictions ect.

• Please fill out the the recruitment information form Recruitment Information Form and include all information needed.

• Recruiters will use the provided information to contact eligible participants from our subject pool.

Recruitment and Scheduling of Participants

• If you want BIAC recruiters to schedule subjects for you contact the BIAC subject coordinators (volunteer@biac.duke.edu)

• BIAC Recruiters will contact eligible subjects from the database based on the criteria provided.

• Once a subject agrees to participate for a specific timeslot, we will confirm the appointment with an email.

• You will be CC'ed on the confirmation email, confirming the participants appointment.

• Please check over these emails as you recieve them to make all information is correct. If there is a problem email us as soon as possible at: volunteer@biac.duke.edu.

• The day before the scheduled scan you will receive subject contact information, including subject's First Name and phone number.

Subject Feedback

• Please let us know if a subject does not show for a scan as they will no longer be contacted for our studies.

If your are scheduling your own scans using BIAC recruited subjects

• This means we have contacted eligible participants for you and have forwarded their interest to you so that you can schedule your own scans.

• We need to know when you have scheduled ANY of our BIAC subjects. We keep track of each participant visit, to ensure no subject is participating in more than one scan per day. Also we need to make sure they are not disqualified from other studies based on scan history.

• Always CC volunteer@biac.duke.edu on ALL scan confirmation emails you send. We need a record of what the subjects have received in case of problems, or last minute cancelations.

• BIAC policy does not allow blocking off scanner time WITHOUT having a confirmed subject.

• Please note the scanner tech schedule and use NULL during times with only 1 tech available.

Notes

• Please be aware that we schedule and recruit for many BIAC studies. Please provide enough time for us to contact participants if you need subjects.

• Please try to be flexible with your schedule, our scanners have extended hours on nights and weekends.

• Keep in mind that many of our subjects are students, be mindful of the academic calendar (fall break, exams weeks, major holidays, spring break, ect.)