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- | ====== BIAC Subject Payment Procedures ====== | ||
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- | ====SEE NEW INSTRUCTIONS AT BOTTOM (EFFECTIVE MARCH 1, 2012)==== | ||
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- | ==Cash and/or Parking Pass Withdrawals and Deposits== | ||
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- | The experimenter conducting a study will come to the front office (at Hock Plaza) to request money and/or parking passes. | ||
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- | The experimenter will complete the form in the green binder in the front office area with the following information: | ||
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- | * He or she will circle withdrew or deposited to determine the type of transaction. | ||
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- | * The date he/she is withdrawing/ | ||
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- | * The experiment' | ||
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- | * The amount of money he/she wishes to withdraw/ | ||
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- | * The number of parking passes he/she wishes to withdraw/ | ||
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- | * His/her signature. | ||
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- | A front office staff member will initial as a witness and provide the experimenter with the amount requested or deposit the amount the experimenter is returning. | ||
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- | At this time, the experimenter should count the amount of cash given to confirm that it is the correct amount. | ||
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- | If checking out money or parking passes for more than one experiment at a time, please use more than one withdrawal/ | ||
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- | In order to keep enough cash on hand for our research studies, it is necessary that we receive payment sheets back in a timely manner. | ||
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- | ==Subject Payment/IRB Disclosure Forms== | ||
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- | The first page (or front side) of our subject payment form has the basic payment information as well as the mailing address for the subject. | ||
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- | The following items may be left blank under certain circumstances: | ||
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- | * Exam Number (if it is a behavioral study) | ||
- | * Permanent address (if same as mailing address) | ||
- | * Pregnancy test received (if it is a male subject) | ||
- | * Subject received parking pass (if no pass was given) | ||
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- | __//THE SUBJECT MUST PROVIDE A SOCIAL SECURITY NUMBER OR THEY WILL NOT BE PAID//__ | ||
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- | The second page (or back side) is the IRB disclosure form that must accompany all payment sheets. | ||
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- | This form is required to show that they understand the tax guidelines. The most common fields left blank on this form are the subject’s printed name and address. | ||
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- | TIP: Many people prefer to create an electronic copy of the payment forms for their particular studies. | ||
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- | If you do not print double-sided, | ||
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- | If any required fields are left blank, the experimenter will be contacted to complete it. | ||
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- | It is perfectly fine to print these double-sided. | ||
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- | If you need a copy of the current payment sheet packet, please email [[info@biac.duke.edu]]. | ||
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- | Or you can find it locally at: | ||
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- | Word Format [[\\Munin\Data\Docs\Forms_and_Labels\Subject_Payment_Forms\Subject_Payment_Form_Packet.doc]] | ||
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- | ---- | ||
- | =====NEW INSTRUCTIONS AS OF MARCH 1, 2012===== | ||
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- | ==BIAC Short-Term Cash Fund Policy== | ||
- | //Revised 1/31/2012 | ||
- | // | ||
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- | Effective March 1, 2012, Duke’s Accounts Payable will change its policy on the use of short-term cash funds. | ||
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- | As a result of this policy change, funds will no longer be available to BIAC for immediate release. | ||
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- | Due to the strict time frames of the new policy, it is imperative that: | ||
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- | * Experimenters email fund@biac.duke.edu at least three (3) business days before a withdrawal. | ||
- | - Name of Experimenter Picking up Funds | ||
- | - Study Name | ||
- | - Date of Study | ||
- | - Preferred Date of Withdrawal | ||
- | - Amount of Funds Requested (include specific denominations) | ||
- | You will receive a confirmation email from a BIAC Staff member about the availability of funds. | ||
- | * Withdrawals will only be provided for studies that occur within three (3) business days of the date of the withdrawal. | ||
- | * Payment sheets and/or any remaining cash must be returned within three (3) business days of the date of the study. | ||
- | * All payment sheets must be completed in their entirety. | ||
- | * Plan in advance! | ||
- | \\ | ||
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- | __After your request is approved: | ||
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- | Once your request for funds has been approved, you should visit the BIAC front office on your scheduled day between the hours of 8:00 am and 4:00 pm to pick up the funds. | ||
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- | Use the green binder to sign out funds that you receive. | ||
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- | Count the funds you are given. | ||
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