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====== BIAC Subject Payment Procedures ====== | ====== BIAC Subject Payment Procedures ====== | ||
- | ==Cash | + | BIAC offers a short-term cash fund to BIAC experimenters who make cash payments to research subjects who participate in scans using BIAC facilities. |
- | The experimenter conducting | + | If you need a copy of the current payment sheet packet, please |
- | The experimenter will complete the form in the green binder in the front office area with the following information: | + | //Or you can find it locally at: |
+ | // | ||
- | * He or she will circle withdrew or deposited to determine the type of transaction. | + | Word Format [[\\Munin\Data\Docs\Forms_and_Labels\Subject_Payment_Forms\Subject_Payment_Form_Packet2015.docx]] |
- | | + | __A few reminders: |
+ | __ | ||
+ | | ||
+ | * Payment sheets must be fully completed before they are submitted. | ||
+ | * If you have any questions regarding the payment sheets, or the BIAC cash fund for research subjects, please email [[fund@biac.duke.edu]]. | ||
- | * The experiment' | + | ---- |
- | * The amount of money he/she wishes to withdraw/ | + | =====NEW INSTRUCTIONS AS OF FEBRUARY 6, 2012===== |
- | * The number of parking passes he/she wishes to withdraw/deposit. | + | ==BIAC Short-Term Cash Fund Policy== |
+ | //Revised 2/6/2012 | ||
+ | // | ||
- | * His/her signature. | + | Duke’s Accounts Payable has changed its policy on the use of short-term cash funds; this affects the cash fund BIAC provides to experimenters for payments to research subjects. |
- | A front office staff member will initial as a witness and provide | + | Due to the strict time frames of the new policy, it is essential that the following steps are followed: |
- | At this time, the experimenter should count the amount of cash given to confirm that it is the correct amount. | + | * Experimenters request funds by emailing request |
- | + | - Name of Experimenter Picking up Funds; if they will be used by someone other than person requesting funds, include | |
- | If checking out money or parking passes for more than one experiment | + | - Study Name; |
- | + | - Date of Study; | |
- | **In order to keep enough cash on hand for our research studies, it is necessary | + | - Preferred Date of Withdrawal; |
- | + | - Amount of Funds Requested (include specific denominations). | |
- | + | You will receive a confirmation email from a BIAC Staff member about the availability of funds. | |
- | ==Subject | + | |
- | + | * All payment sheets | |
- | The first page (or front side) of our subject payment form has the basic payment information as well as the mailing address for the subject. | + | * Plan in advance for your study! |
- | + | ||
- | The following items may be left blank under certain circumstances: | + | |
- | + | ||
- | * Exam Number (if it is a behavioral study) | + | |
- | * Permanent address (if same as mailing address) | + | |
- | * Pregnancy test received (if it is a male subject) | + | |
- | * Subject received parking pass (if no pass was given) | + | |
- | + | ||
- | __//THE SUBJECT MUST PROVIDE A SOCIAL SECURITY NUMBER OR THEY WILL NOT BE PAID//__ | + | |
- | + | ||
- | The second page (or back side) is the IRB disclosure form that must accompany all payment sheets. | + | |
- | + | ||
- | This form is required to show that they understand the tax guidelines. The most common fields left blank on this form are the subject’s printed name and address. | + | |
- | + | ||
- | TIP: Many people prefer | + | |
- | If you do not print double-sided, | ||
- | |||
- | If any required fields are left blank, the experimenter will be contacted to complete it. | ||
- | |||
- | It is perfectly fine to print these double-sided. | ||
- | |||
- | If you need copies of the current payment sheet packet, please email [[info@biac.duke.edu]]. | ||
- | |||
- | Or you can find them locally at: | ||
- | Word Format [[\\Munin\Data\Docs\Forms_and_Labels\Subject_Payment_Forms\Subject_Payment_Form_Packet.doc | + | __After your request is approved: |
- | ]] | + | __ |
- | PDF [[\\Munin\Data\Docs\Forms_and_Labels\Subject_Payment_Forms\Subject_Payment_Form_Packet.pdf]] | + | Once your request for funds has been approved, visit the BIAC front office on your scheduled day between the hours of 8:00 am and 4:00 pm to pick up your requested amount. |
+ | Count the funds you are given before leaving the office; each experimenter is responsible for the funds that he or she checks out. | ||