This is an old revision of the document!
First steps to Begin Recruitment
All studies using BIAC Subjects must be linked to the subject recruitment IRB (Pro 00010672). If you are unsure of whether your study is linked or not, please contact the BIAC Subject Coordinator (email@example.com
Before we can begin recruitment, we will need information on your study, subject requirements, scheduling restrictions etc. Please fill out the recruitment information form Recruitment Information Form for Experimenters
and include all information needed. The more details the better! Please confirm that you have requested MOCK and/or TEST time on your BIAC Research Proposal(https://www.biac.duke.edu/research/gettingstarted.asp
) if you need to book a room for consenting, debriefing, or behavioral tasks.
Recruitment and Scheduling of Participants
If you want BIAC recruiter(s) to schedule subjects for you contact the BIAC subject coordinator (firstname.lastname@example.org
You will be CC'ed on the confirmation email, confirming the participant's appointment(s).The research coordinator IS NOT responsible for sending additional reminders for sessions. It is advised that experimenters contact the subjects at least 48 hours ahead of time to prevent a No Show or Cancellation (a quick email or phone call can save you $ and time!)
Please check these emails as you receive them to make sure all of the information is correct. If there is a problem, please email us as soon as possible at: email@example.com
so we can contact the subject to correct it if necessary.
All of the scheduled subject's information will be included on the BIAC calendar
Please let us know if a subject performs extremely poorly on a task, is unusually unmotivated, or falls asleep during the scan. We have a two-strike policy with subjects for instances like these, so the more feedback–the better our recruitment can be.
If your are scheduling your own scans using BIAC recruited subjects
Always CC the BIAC Subject Coordinator firstname.lastname@example.org
on ALL scan confirmation emails you send. We need a record of what the subjects have received in case of problems, or last minute cancellations.
Scheduling on the BIAC Calendar
If you have any questions about MR tech availability, please check the most up-to-date version of the MR Tech Schedule
Keep in mind that many of our subjects are students, be mindful of the academic calendar (fall break, exams weeks, major holidays, spring break, etc.)