biac:grants
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**Effort Management** | **Effort Management** | ||
- | It is PI's responsibility to determine necessary personnel efforts during a proposal development based on the actual amount of time needed to complete the project. At the time of the award, PI and grant manager will review the budget, terms and conditions to finalize personnel and their efforts necessary for the project. During quarterly grant projection reviews, PI and grant manager will review personnel efforts and make adjustments as needed. Employees with sponsored efforts will use Duke's ECRT to review and verify their efforts correspond with charges allocated to the sponsored projects in accordance with [[https:// | + | * It is PI's responsibility to determine necessary personnel efforts during a proposal development based on the actual amount of time needed to complete the project. |
+ | * At the time of the award, PI and grant manager will review the budget, terms and conditions to finalize personnel and their efforts necessary for the project. | ||
+ | * During quarterly grant projection reviews, PI and grant manager will review personnel efforts and make adjustments as needed. | ||
+ | * Employees with sponsored efforts will use Duke's ECRT to review and verify their efforts correspond with charges allocated to the sponsored projects in accordance with [[https:// | ||
+ | |||
+ | **Effort Changes** | ||
+ | * PI should consult with a grant manager prior to making changes in his/her effort. | ||
+ | * Grant manager will evaluate if sponsor' | ||
+ | * If faculty member wants to make effort change on the grant owned by another department, he/she should notify BIAC grant manager about the change. | ||
+ | * Grant manager will process cost distribution (payroll) changes. | ||
**Capital Equipment Purchases on Sponsored Projects** | **Capital Equipment Purchases on Sponsored Projects** | ||
- | PI should budget capital | + | * Capital |
+ | * After the grant is awarded, equipment | ||
+ | * Grant manager will communicate to PI about steps needed prior to equipment purchase per [[https:// | ||
- | **Annual Research Performance Progress Report (RPPR)** | + | **Annual Research Performance Progress Report (RPPR) |
- | Grant Manager will initiate RPPR via [[https:// | + | * Grant Manager will initiate RPPR via [[https:// |
- | [[https:// | + | * Grant manager will notify PI about RPPR requirements and timeline for completion. |
- | [[https:// | + | * Upon completion of RPPR, PI will route it to BIAC's Business Manager for a departmental approval. [[https:// |
**No Cost Extensions (NCE)** | **No Cost Extensions (NCE)** | ||
- | During quarterly meetings with PI, grant manager will discuss NCE potential plans for projects with upcoming end dates. Grant manager will communicate to PI about institutional and sponsor requirements for NCE 45 days prior to sponsor due date. NCE request preparation will be done in accordance with [[https:// | + | * During quarterly meetings with PI, grant manager will discuss NCE potential plans for projects with upcoming end dates. |
+ | * Grant manager will communicate to PI about institutional and sponsor requirements for NCE 45 days prior to sponsor due date. | ||
+ | * NCE request preparation will be done in accordance with [[https:// | ||
**Carryover Request** | **Carryover Request** | ||
- | Grant manager will work with PI during RPPR preparation to determine a projected unobligated balance by the end of the budget year and ask if PI will plan to request a carryover after the period ends. If PI intends to request a carryover, grant manager will provide information about an amount available to carry over upon closeout of WBSE. If needed, grant manager can provide a financial report showing budget vs actual which can be helpful in preparation of explanation for unobligated balance. Grant manager will communicate to PI about institutional requirements for a carryover request described in [[https:// | + | * Grant manager will work with PI during RPPR preparation to determine a projected unobligated balance by the end of the budget year and ask if PI will plan to request a carryover after the period ends. |
+ | * If PI intends to request a carryover, grant manager will provide information about an amount available to carry over upon closeout of WBSE. | ||
+ | * If needed, grant manager can provide a financial report showing budget vs actual which can be helpful in preparation of explanation for unobligated balance. | ||
+ | * Grant manager will communicate to PI about institutional requirements for a carryover request described in [[https:// | ||
+ | * Grant manager will assist PI with a budget development and completion of necessary documents. | ||
+ | * PI is solely responsible to provide a scientific justification for a carryover request. | ||
**Closeout** | **Closeout** | ||
- | Grant manager will discuss with PI during quarterly meetings about his/her plans for grant closeouts/ | + | * Grant manager will discuss with PI during quarterly meetings about his/her plans for grant closeouts/ |
+ | * Grant manager | ||
+ | * Grant closeout will be managed in accordance with [[https:// |
biac/grants.txt · Last modified: 2024/06/21 15:44 by 127.0.0.1