biac:recruitment
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====== Subject Recruitment ====== | ====== Subject Recruitment ====== | ||
- | **First | + | __**First |
- | * All studies using BIAC Subjects must be linked to the subject recruitment IRB. If you are unsure of whether your study is linked or not please contact | + | * All studies using BIAC Subjects must be linked to the subject recruitment IRB (Pro 00010672). If you are unsure of whether your study is linked or not, please contact BIAC's Clinical Research Coordinator: |
- | * If your study is not linked, amendments will need to be submitted for BOTH IRB's adding the protocols. Once BOTH amendments have been approved recruitment can begin. | + | * If your study is not linked, amendments will need to be submitted for BOTH IRB's adding the protocols. Once BOTH amendments have been approved, recruitment can begin. |
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+ | * Please confirm that you have requested MOCK and/or TEST and/or DHNI and/or DAV1 time on your ([[https:// | ||
* Recruiter(s) will use the provided information to contact eligible participants from our subject pool. | * Recruiter(s) will use the provided information to contact eligible participants from our subject pool. | ||
- | **Recruitment and Scheduling of Participants** | + | __**Recruitment and Scheduling of Participants**__ |
- | * If you want BIAC recruiter(s) to schedule subjects for you contact the BIAC subject coordinator | + | * If you want BIAC recruiter(s) to schedule subjects for you contact the BIAC Subject Coordinator |
* The BIAC recruiter(s) will contact eligible subjects from the database based on the criteria provided. | * The BIAC recruiter(s) will contact eligible subjects from the database based on the criteria provided. | ||
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* Once a subject agrees to participate for a specific timeslot, we will send a confirmation email containing information regarding the appointment and directions to the study location. | * Once a subject agrees to participate for a specific timeslot, we will send a confirmation email containing information regarding the appointment and directions to the study location. | ||
- | * You will be CC'ed on the confirmation email, confirming the participants | + | * You will be CC'ed on the confirmation email, confirming the participant' |
- | * Please check over these emails as you recieve | + | * Please check these emails as you receive |
- | * All of the scheduled subject' | + | * All of the scheduled subject' |
+ | * Click on the calendar entry for your study | ||
+ | * Then click on the gray box containing the subject' | ||
+ | * This will open a new dialogue box with the subject' | ||
- | **Subject Feedback** | + | |
+ | __**Subject Feedback**__ | ||
* Please let us know if a subject does not show for a scan as they will no longer be contacted for our studies. | * Please let us know if a subject does not show for a scan as they will no longer be contacted for our studies. | ||
- | * Additionally, | + | * Please |
- | **If your are scheduling your own scans using BIAC recruited subjects** | + | __**If your are scheduling your own scans using BIAC recruited subjects**__ |
* This means we have contacted eligible participants for you and have forwarded their interest to you so that you can schedule your own scans. | * This means we have contacted eligible participants for you and have forwarded their interest to you so that you can schedule your own scans. | ||
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* We need to know when you have scheduled ANY of our BIAC subjects. We keep track of each participant visit, to ensure no subject is participating in more than one scan per day. Also we need to make sure they are not disqualified from other studies based on scan history. | * We need to know when you have scheduled ANY of our BIAC subjects. We keep track of each participant visit, to ensure no subject is participating in more than one scan per day. Also we need to make sure they are not disqualified from other studies based on scan history. | ||
- | * Always CC volunteer@biac.duke.edu on ALL scan confirmation emails you send. We need a record of what the subjects have received in case of problems, or last minute | + | * Always CC the BIAC Subject Coordinator [[volunteer@biac.duke.edu]] on ALL scan/ |
* BIAC policy does not allow blocking off scanner time WITHOUT having a confirmed subject. | * BIAC policy does not allow blocking off scanner time WITHOUT having a confirmed subject. | ||
- | **Scheduling on the BIAC Calendar** | + | __**Scheduling on the BIAC Calendar**__ |
- | * **Please note the scanner tech schedule and use NULL.01 during times with only 1 tech available.** | + | |
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- | * If you have any questions about MR tech availability, | + | |
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- | * If you have concerns about MR tech availability for a specific date, please check the notes at the top of the calendar (in blue) for the most updated availability. | + | |
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- | **Notes** | + | |
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- | * Please be aware that we schedule and recruit for many BIAC studies. Please provide enough time for us to contact participants if you need subjects. | + | |
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- | * Please try to be flexible with your schedule, our scanners have extended hours on nights and weekends. | + | |
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- | * Keep in mind that many of our subjects are students, be mindful of the academic calendar (fall break, exams weeks, major holidays, spring break, ect.) | + | |
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+ | * If you have any questions about MR tech availability, | ||
+ | * **Please note the MR tech availability and use NULL.01 during times with only 1 tech available.** | ||
+ | * If you have concerns about MR tech availability for a specific date, please check the notes at the top of the calendar (in blue) for the most updated availability. These notes will over-ride and/or replace the normal MR Tech availability. | ||
+ | __**Notes**__ | ||
+ | * Please be aware that we schedule and recruit for many BIAC studies. Please provide enough time for us to contact participants if you need subjects. | ||
+ | * Please try to be flexible with your schedule, our scanners have extended hours Monday - Wednesday nights, plus Saturday' | ||
+ | * Keep in mind that many of our subjects are students, be mindful of the academic calendar (fall break, exams weeks, major holidays, spring break, etc.) | ||
biac/recruitment.txt · Last modified: 2024/06/21 15:44 by 127.0.0.1